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Installation of Exhibits
Sunday, October 26
10:00 a.m. - 4:00 p.m.
Exhibitors are urged to order all services in advance. All exhibit material
must be unpacked by 4:00 p.m. on Sunday, October 26. Any exhibit not unpacked at this time will be placed in storage and can be returned only after the exhibits close at 9:00 p.m., October 26, (after reception), or may be ordered set up by Exhibit Management and the cost charged to the exhibitor.
Dismantling of Exhibits
Tuesday, October 28
4:00 p.m. – midnight
No packing of equipment, literature, etc. or dismantling of exhibits will be permitted until the official closing time. All exhibit material must be packed and ready for removal from the exhibit area by midnight, Tuesday, October 28.
IMPORTANT: To avoid damage to your equipment or display, please remain with your exhibit until your crates are returned and your material is packed. Pathology Visions, Aperio Technologies Inc, Manchester Grand Hyatt San Diego, and Presentation Services cannot assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc.
Exhibitor Services
Shipping Instructions
All freight charges must be PREPAID. It is recommended that all freight shipments be made on straight Bills of Lading, carefully prepared to show number of pieces, weight, 30 days in advance of installation of exhibits. A copy of each Bill of Lading should be forwarded to the exhibits@pathologyvisions.com.
Information on shipping methods and rates will be sent to each exhibitor by the Show Contractor. The exhibitor will ship, at his own risk and expense, all articles to be exhibited. All shipments must be prepaid.
Exhibit Space and Furnishings
One 6 ft. table and chair will be provided per exhibit space. The exhibit hall is carpeted. These booths will be 10 ft. wide x 10 ft. deep (10’ x 10’). The booth height may be maintained up to 50% of the distance from the back wall toward the front of the space. Nothing shall be posted, tacked, nailed, or otherwise attached to the walls, floors, or other parts of the exhibit facility or furniture contained in the facility. Exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance.
Conference Registration
Exhibitor Registration
All exhibitors must be registered.
Each exhibiting company will be entitled to one badge per booth space. Exhibitors may pick up their badges at the Exhibitor Registration desk from Sunday, October 26, throughout the meeting. To prevent delays, it is requested that all personnel changes be made prior to arrival in San Diego.
Exhibitor badges must be worn at all times while in the exhibit area. Supplementing this identification with business cards, ribbons or company logotypes is not permitted. Exhibitor badges may be made out only in the name of the company shown on the application for space.
Each person issued an exhibitor’s badge must be employed by the exhibiting company or have a direct business affiliation.
Payment
Please make checks payable to “Pathology Visions”.
Submit your Exhibitor Application along with payment to:
Pathology Visions
1360 Park Center Drive
Vista, CA 92081
exhibits@pathologyvisions.com
Exhibit Staffing
EXHIBIT BOOTH MUST BE STAFFED AT ALL TIMES DURING EXHIBIT HOURS.
Exhibitors are advised to be in their booths one-half hour prior to show opening each day. As a courtesy to the attendees and your fellow exhibitors, Pathology Visions requests strict adherence to the opening and closing hours. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from the Exhibit Management desk to remove any material or equipment prior to Wednesday. Once the exhibit opens for the last day of exhibiting, nothing may be removed until the exhibit is officially closed at 4:00 p.m., at which time no pass is required. Security will not check equipment leaving the exhibit area after 4:00 p.m., October 28. Strict security will be in effect at all other times.
FACILITY SPECIFICATIONS
Electricity
This service will be provided by the Manchester Grand Hyatt San Diego. Order forms will be provided to each exhibitor in the service kit.
Electrical service is 120, 208, 227, 408 volt, (single and three phase.)
Booth Cleaning
Arrangements have been made to have each exhibitor’s booth floor cleaned the night prior to the opening of exhibits without charge. Any additional cleaning will be at the expense of the exhibitor.
Flammable Materials
No volatile or flammable fluids, substances, or materials of any nature prohibited by local ordinances, the fire prevention bureau, or insurance carriers, may be used in any booth.
The use of any type of crepe or corrugated paper is prohibited.
Booth & Activities Personnel
General Character of Exhibits
The character of the exhibits is subject to approval by Pathology Visions. The right is reserved to refuse applications of concerns not meeting standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.
Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company.
Distribution of Give-Aways
Give-aways will be limited to those items relevant to the professional interests of the registrants, and have a value of $10.00 or less per item. Exhibitors may not sell, serve, or dispense any food or beverage on the exhibit floor.
Prohibited Promotional Practices
1. Give away items that do not comply with stated policy
2. Sub-leasing exhibit space
3. Canvassing or distributing any material outside the exhibitor's own space
4. Contests, lotteries, raffles or games of chance, as well as the display or promotion
of special discount offers
5. Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations, or displays away from the exhibit area during the meeting and exhibit hours
6. Entering another exhibitor's booth or taking photographs of another exhibitor's booth without permission
7. The use of balloons or glitter products.
Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times.
Sound Restrictions
The use of open audio systems is discouraged. Requests to use an open audio system must be approved by Exhibit Management, and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to registrants or adjacent exhibitors.
Contact Us
Please address all communications pertaining to exhibits to:
Pathology Visions
1360 Park Center Drive
Vista, CA 92081
866-478-4111 ext. 1134
exhibits@pathologyvisions.com
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